Tencia Sales Orders

The sales order features in Tencia allow users to manage the complete sales order cycle, from preparing quotes to issuing Debtor invoices.Tencia allows users to easily print invoices, packing slips and credit notes and integrates fully with Stock, Debtors, Purchase Orders and Bill of Materials, saving you time and reducing the possibility of errors.

Sales order module features include:

  •  Easily convert quotes into orders, invoices and bills.
  •  Perform inquiries using drag and drop features and Tencia’s sorting and filtering functions to respond quickly to customer queries about the status of an order.
  •  View stock availability when creating orders.
  •  Automatic stock or backorder allocation when sales orders are entered.
  •  System allows direct release of orders and the creation of the invoice. together with the updating of the Debtors and Stock modules.
  •  Handles future dated orders.
  •  Debtors balance and credit limits will be displayed at time of order entry.
  •  Automatic or manual release for backorders incorporating back order priorities.
  •  Ability to override sales price at time of entering the order.
  •  Multiple delivery addresses, and contact details can be entered per debtor.
  •  Ability to create new delivery addresses at time of entering order.
  •  Sales order text facility by line or block.
  •  Optional facility to consolidate multiple orders onto one invoice.
  •  Sales orders with backorder lines can be transferred to create a purchase order.
  •  Ability to view historical purchase details, that is previous selling price for this debtor and stock code combination, at the time of quote or sales order entry.
  •  Automatic credit checking which places orders on “hold”
  •  EDI Sales Order upload facility
  •  Process standing orders as recurring orders based on a nominated frequency cycle.
  •  Bar code scanning feature for efficient order processing.

Sales order reports include:

  •  Orders and quotations.
  •  Packing slips.
  •  Delivery Address lists
  •  Invoices.
  •  Quantities by order.
  •  Quantities by stock code.
  •  Quantities by customer.
  •  Values by sales order.
  •  Values by stock code.
  •  Values by customer.
  •  Outstanding orders by customer.

 Back to Module Overview

Tencia Creditors

The creditors feature allows you to keep track of and reconcile your creditor accounts. Tencia’s easy to use interface allows for rapid data entry of supplier invoices. Giving you the insight you need to monitor the age of your suppliers debt, more effectively.

Creditor features:

  •  Includes a facility for setting up creditors as either balance forward of open item accounts
  •  Creditor information can be accessed by selecting creditor codes or alpha codes.
  •  Analysis of creditor status by supplier type or expense code.
  •  Exception reporting for management reports.
  •  Set up and schedule automatic payments for invoices paid on a regular basis.
  •  Perform automatic, manual and electronic payments
  •  Automatic cheque printing facility.
  •  Perform comprehensive inquiries on Creditor accounts and filter information by creditor codes, dates, or values.
  •  View Current, Old, Future or All transactions and sort or filter them by type i.e. invoices, credits, payments or cheques.
  •  Process future invoices and payments.
  •  Customisable trading terms that are defined by the user.
  •  Place invoices on partial or full holds.
  •  Print historical remittance information.
  •  Keep details of all fully paid transactions and print them when required.
  •  Analysis of creditors using creditor and supplier codes to differentiate who your suppliers are.
  •  Multiple dissections using purchase code and supplier types.
  •  Up to 10 user defined fields on the Creditors master file.

Creditor reports include:

  •  Aged trial balances
  •  Creditors Ledger
  •  Pay As You Go payment summaries
  •  Transaction/Tax listing.
  •  Analysis of purchases by Creditor/supplier type or expense code.
  •  Exception reporting for management reports.
  •  Prescribed payments deductions listing.
  •  Creditors Labels.
  •  Payment by due date report.
  •  Forward payments list.
  • Back to Module Overview

Tencia Debtors

 The debtors feature allows you to keep track of important customer sales and credit information. Tencia gives you the ability to quickly and easily monitor customer outstanding balances. The simple to use interface lets you perform detailed on screen inquiries providing you with up to date information to enable efficient customer follow up and collection of outstanding amounts.

Debtors features:

  •  Invoices may be set up for regular processing by debtor groups.
  •  Automatic processing of invoices
  •  Customers set up as a combination of debtor types including; weekly, fortnightly, or monthly debtors.
  •  Exception reporting.
  •  Consolidation of debtors into parent accounts when issuing debtor statements.
  •  User interface screens customisable to streamline data entry.
  •  Automatic calculation of settlement discounts where required.
  •  Flexible transaction inquiry screen where information about current and past transactions can be viewed and analysed.
  •  Allows for open item and balance forward Debtors.
  •  Review up to date information such as current balance and transaction details for each customer account.
  •  Transactions can be posted to future periods.
  •  Apply dollar and credit limits to individual Debtors.
  •  Create new Debtors at the same time as performing invoice entry.
  •  Create an ageing debtors report on-screen and preview customer transactions.
  •  Ability to send statements and invoices to customer’s billing or email address.
  •  Create customised statements and invoices.
  •  Automatic notifications when debtors have exceeded their credit limits.
  •  Up to 10 user defined fields on the Debtors Master file.
  •  Can put values on hold and alter pay dates.
  •  Multi level dissection including sales code, area code, customer type.
  •  Service and stock invoicing with unlimited text or stock images.
  •  Ability to calculate and generate invoices for interest charges on overdue accounts.

DEBTORS REPORTS INCLUDE:

  •  Summary trial balance.
  •  Detailed trial balance.
  •  Statements.
  •  Debtor account ledger.
  •  Transaction/Tax listing, current and day book.
  •  Sales analysis by Debtor, summary and detailed.
  •  Sales by sales codes, summary and detailed.
  •  Exception reporting.
  •  Name and address listing and labels.
  •  Sales Commission Report.
  • Back to Module Overview
  1. Why Tencia?
  2. Tencia Cashbook
  3. Contact Us
  4. About Us