The sales order features in Tencia allow users to manage the complete sales order cycle, from preparing quotes to issuing Debtor invoices.Tencia allows users to easily print invoices, packing slips and credit notes and integrates fully with Stock, Debtors, Purchase Orders and Bill of Materials, saving you time and reducing the possibility of errors.

Sales order module features include:

•  Easily convert quotes into orders, invoices and bills.
•  Perform inquiries using drag and drop features and Tencia’s sorting and filtering functions to respond quickly to customer queries about the status of an order.
•  View stock availability when creating orders.
•  Automatic stock or backorder allocation when sales orders are entered.
•  System allows direct release of orders and the creation of the invoice. together with the updating of the Debtors and Stock modules.
•  Handles future dated orders.
•  Debtors balance and credit limits will be displayed at time of order entry.
•  Automatic or manual release for backorders incorporating back order priorities.
•  Ability to override sales price at time of entering the order.
•  Multiple delivery addresses, and contact details can be entered per debtor.
•  Ability to create new delivery addresses at time of entering order.
•  Sales order text facility by line or block.
•  Optional facility to consolidate multiple orders onto one invoice.
•  Sales orders with backorder lines can be transferred to create a purchase order.
•  Ability to view historical purchase details, that is previous selling price for this debtor and stock code combination, at the time of quote or sales order entry.
•  Automatic credit checking which places orders on “hold”
•  EDI Sales Order upload facility
•  Process standing orders as recurring orders based on a nominated frequency cycle.
•  Bar code scanning feature for efficient order processing.

Sales order reports include:

•  Orders and quotations.
•  Packing slips.
•  Delivery Address lists
•  Invoices.
•  Quantities by order.
•  Quantities by stock code.
•  Quantities by customer.
•  Values by sales order.
•  Values by stock code.
•  Values by customer.
•  Outstanding orders by customer.

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Tencia accounting software delivers an integrated solution that is flexible, affordable and easy to use. Tencia has been built using web services, which allows Tencia to ‘talk’ to any other systems that conform to web services, overcoming compatibility issues of different operating systems, platforms and programming languages of the past.

Suitable across a range of industries 

Tencia is suitable for businesses across a range of industries including; financial and professional services, manufacturing, distribution and wholesale, information technology and associations and not for profit (NFP) organisations.

Secure, reliable and easy to use software

Offering a comprehensive set of accounting features, deep functionality and lots of flexibility are only some of the benefits Tencia has to offer:

•  Fully integrated – reducing the need for double handling data.
•  Robust security features – Featuring a layered security model that uses permissions and defaults to ensure sensitive information is protected.
•  Remote access – Works on the web, so you can access Tencia from all over the world.
•  Highly customisable – Advanced features that give you the flexibility to customise each users interface to align with their specific job role.
•  Scalable – grows alongside your business.
•  Familiar and easy to use workspace – Tencia allows you to access Microsoft programs from the main application window using quick links and a customisable favourites menu, making its integration with Microsoft products appear seamless.

Tencia operates as a full forms application when run over the Internet. Full forms applications have significantly more functionality than browser applications and as a result Tencia does not require an Internet browser or thin client access product to operate, it operates via a Virtual Private Network (VPN) connection. Ideal for:

•  Multiple office locations
•  Multiple warehouse locations
•  Advanced stock requirements
•  Deal in multiple currencies
•  Deal with high volume transactions

Tencia Advantage

Tencia’s platform extensibility provides boundless business opportunities such as vertical integration. Windows Communication technology is a gateway to building end-to-end solutions that can be tailored to fit your industry needs. For example, you could decide to make your product catalogue and stock information available to your vendors using windows communications technology, in doing so tightening your supply chain management, and streamlining your business-to-business relationships. The possibilities are boundless.

Tencia is 100% Australian made and Australian owned, with Head Office located in Melbourne, Victoria, Australia.

Tencia – The easiest accounting and business management software to deploy for medium sized businesses.  For more information link to the Tencia Module Overview or click on the image below to view the product brochure.

The creditors feature allows you to keep track of and reconcile your creditor accounts. Tencia’s easy to use interface allows for rapid data entry of supplier invoices. Giving you the insight you need to monitor the age of your suppliers debt, more effectively.

Creditor features:

•  Includes a facility for setting up creditors as either balance forward of open item accounts
•  Creditor information can be accessed by selecting creditor codes or alpha codes.
•  Analysis of creditor status by supplier type or expense code.
•  Exception reporting for management reports.
•  Set up and schedule automatic payments for invoices paid on a regular basis.
•  Perform automatic, manual and electronic payments
•  Automatic cheque printing facility.
•  Perform comprehensive inquiries on Creditor accounts and filter information by creditor codes, dates, or values.
•  View Current, Old, Future or All transactions and sort or filter them by type i.e. invoices, credits, payments or cheques.
•  Process future invoices and payments.
•  Customisable trading terms that are defined by the user.
•  Place invoices on partial or full holds.
•  Print historical remittance information.
•  Keep details of all fully paid transactions and print them when required.
•  Analysis of creditors using creditor and supplier codes to differentiate who your suppliers are.
•  Multiple dissections using purchase code and supplier types.
•  Up to 10 user defined fields on the Creditors master file.

Creditor reports include:

•  Aged trial balances
•  Creditors Ledger
•  Pay As You Go payment summaries
•  Transaction/Tax listing.
•  Analysis of purchases by Creditor/supplier type or expense code.
•  Exception reporting for management reports.
•  Prescribed payments deductions listing.
•  Creditors Labels.
•  Payment by due date report.
•  Forward payments list.
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Efficient cash management is fundamental in today’s ever changing business environment. The Tencia cashbook maintains an up to date running balance of your cash position so you are fully informed about your organisations liquidity at any point in time and able to forecast future cash flow based on accurate data. Keeping you informed and in control.

Cashbook features include:

•  Multiple bank accounts which can be maintained in both local and foreign currencies.
•  Automatic notifications when bank accounts move into credit.
•  Quick and simple bank reconciliations with minimum data entry.
•  Full integration with the debtors and creditors functions and links to payroll so that payments are automatically reflected in your bank account balances including transfers between bank accounts.
•  Easy processing of cancelled cheques and dishonoured receipts.
•  Simple to use income and expense codes are available, for flexible data entry and reporting.
•  Ability to permanently store bank, branch and drawer details against debtor, at time of receipt entry.

Cashbook reports:

•  Bank account listing
•  Bank account Ledger
•  Income transaction report
•  Expense transaction report
•  Automatic transactions report
•  Cashflow report
•  Bank reconciliation
•  Bank deposit listing
•  Computerised cheque printing
•  Cheque register
•  Printing receipts
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 The debtors feature allows you to keep track of important customer sales and credit information. Tencia gives you the ability to quickly and easily monitor customer outstanding balances. The simple to use interface lets you perform detailed on screen inquiries providing you with up to date information to enable efficient customer follow up and collection of outstanding amounts.

Debtors features:

•  Invoices may be set up for regular processing by debtor groups.
•  Automatic processing of invoices
•  Customers set up as a combination of debtor types including; weekly, fortnightly, or monthly debtors.
•  Exception reporting.
•  Consolidation of debtors into parent accounts when issuing debtor statements.
•  User interface screens customisable to streamline data entry.
•  Automatic calculation of settlement discounts where required.
•  Flexible transaction inquiry screen where information about current and past transactions can be viewed and analysed.
•  Allows for open item and balance forward Debtors.
•  Review up to date information such as current balance and transaction details for each customer account.
•  Transactions can be posted to future periods.
•  Apply dollar and credit limits to individual Debtors.
•  Create new Debtors at the same time as performing invoice entry.
•  Create an ageing debtors report on-screen and preview customer transactions.
•  Ability to send statements and invoices to customer’s billing or email address.
•  Create customised statements and invoices.
•  Automatic notifications when debtors have exceeded their credit limits.
•  Up to 10 user defined fields on the Debtors Master file.
•  Can put values on hold and alter pay dates.
•  Multi level dissection including sales code, area code, customer type.
•  Service and stock invoicing with unlimited text or stock images.
•  Ability to calculate and generate invoices for interest charges on overdue accounts.

DEBTORS REPORTS INCLUDE:

•  Summary trial balance.
•  Detailed trial balance.
•  Statements.
•  Debtor account ledger.
•  Transaction/Tax listing, current and day book.
•  Sales analysis by Debtor, summary and detailed.
•  Sales by sales codes, summary and detailed.
•  Exception reporting.
•  Name and address listing and labels.
•  Sales Commission Report.
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