The Payroll feature allows the operator to set up an individual’s pay in any form required. Giving you enormous flexibility in the way the payroll is prepared.

Payroll module features include:

•  Automatic calculation for accrual of entitlements, i.e. sick leave, annual leave, long service leave and rostered days off.
•  Calculation of employer’s occupational superannuation.
•  Ability to perform bulk pay updates.
•  Able to run stand alone or integrated to other modules.
•  Able to process different combinations of payroll. E.g. Weekly, Fortnightly, Monthly, etc.
•  Ability to reverse all or part of a pay run after it has been processed.
•  Includes user defined details to be stored on each employee, e.g. next of kin, medical details, etc.
•  Choice of payment by cash, cheque, bank transfer or combination of these.
•  Maintains tax scales in line with taxation.
•  Provision to set up and maintain multiple leave entitlements in line with award regulations.
•  Automatic posting to Cashbook, General Ledger and Job costing.
•  Choice of calculating leave accruals on a pro rata, fixed or annual basis.
•  Ability to automatically process employee pay, where no alterations to normal payare required.
•  Automatic calculation of tax and leave accruals for each employee.
•  Update to selected general ledger accounts.
•  Ability to enter notes on employee details.
•  Ability to accumulate entitlements at different rates for the one employee.
•  PAYG payment summaries generated.

Payroll reports included:

•  Pay slips
•  Payroll summary
•  Coinage analysis
•  Employee list
•  Bank transfer list
•  Group certificates
•  Payroll history
•  Exception report
•  Transaction list
•  Sign off list
•  Cost centre analysis.

• Back to Module Overview

The Bill of Materials feature provides you with a means of managing raw material stock levels and ensuring they are optimized by effective material requirement planning and stock control.

Bill of materials feature includes:

•  Upload production orders from other systems
•  Copy existing bills to another bill.
•  Text lines and block text can be entered on Bill of Materials.
•  Both quantity and formula bills can be entered.
•  Sales order stock lines which link to a Bill of Materials finished good, can optionally be added to a production order, similarly job estimates can be transferred to a production order.
•  When confirming production, any quantity variances can be entered to ensure accurate costing for each production order.
•  Enter substitute components.
•  Automatic confirmation for a range of selected orders
•  Ability to enter up to 20 levels to each Bill of Material.
•  Enter fixed or variable costs in each Bill of Materials.
•  Ability to recost Bill of Materials, and “what if” cost variation analysis.
•  Enter the labour component for each bill.
•  For those production orders with insufficient stock levels to fulfil production, purchase orders can optionally be created.
•  Allows for reversal of production orders.
•  Allow for “product kitting” in sales orders and debtor invoicing.

Bill of materials reports include:

•  Production orders.
•  Status by order.
•  Status by stock.
•  Status by required date.
•  Completed orders list.
•  Variances by order.
•  Variances by stock.
•  Stock usage.
•  Where used list.

• Back to Module Overview

Tencia Connect Enterprise can be regarded as the gateway for other applications to integrate with Tencia, it is designed to facilitate the exchange of information between applications. Tencia Connect Enterprise is the facility used within Tencia to allow it to integrate with third party applications ensuring database security is maintained. The Tencia Connect Enterprise user interface is the mechanism that exposes services such as .Net assemblies, Web services and Windows Communications Foundation, or upload and download routines.

• Back to Module Overview

Tencia’s Job/Time Costing feature is fully integrated. It integrates to Creditors, Stock, Debtors, Purchase Orders, Bill of Materials, Payroll and General ledger so there is no double entry required. The job costing feature is flexible enough to allow you to perform job costing , time costing or both.

Job / Time costing feature includes:

•  Provides for parent job, sub job, cost centre, activities. This format allows for total job and time cost analysis.
•  Allows you to consolidate sub jobs into parent jobs. There is no limit on the number of tiers to which you may wish to consolidate up to.
•  Report Writer allows you to select job data in different sequences and report on them.
•  Create estimates, which can then be printed as quotations.
•  Re-cost your estimates by creditor, stock, activity or all.
•  Generate comparison reports between actual and estimated costs.
•  Set up a standard cost and charge out rate for each employee, and if required set up additional cost and charge out rates by activity by employee.
•  Default markup can be used or the user can enter an individual markup.
•  Creditor invoices can be entered and will update the creditors module.
•  Job write ons and write offs are catered for.
•  Staff activity reports can be generated showing both non chargeable and chargeable time.
•  Stock can be issued to jobs.
•  Provides calculation of job work in progress.
•  Time sheet entry allows line text and block text to be entered.
•  Creation of job invoices can be manually or automatically generated, from markup, cost or charge out value.
•  Screen inquiry of jobs, by transaction type, selecting to view Current, Old, Future or all transactions.
•  Inquiry facility includes uninvoiced cost value.

Job costing / Time costing reports include:

•  Job quotations and estimates.
•  Staff activity reports.
•  Job invoices.
•  Job status reports.
•  Job summary reports.
•  Exception reporting.
•  Ledger reports.
•  Report Writer.
•  Transaction/tax listings.
•  Margin/variance report.
•  Cost centre listings.
•  Invoice Summary.

• Back to Module Overview

The Fixed Assets feature easily maintains accurate and timely balances on assets calculating both book and tax values. This gives you a complete movement and history of assets including depreciation calculations, reevaluations, disposals and asset transfers.

Fixed assets feature includes:

•  Assets can be categorized by asset type and location.
•  Maintain both book and tax value for assets.
•  Ability to create new assets from existing asset details.
•  Perform diminishing, straight line or prime cost depreciations.
•  Flexible depreciation calculations including calculations, and frequency such as, daily, monthly, quarterly, six monthly and yearly.
•  Revalue or write-off assets.
•  Partly or totally transfer assets.
•  Purchase of new assets can either be entered via Purchase Orders, Creditors or directly entered via the Fixed Assets module.
•  A private usage percentage can be entered for each asset.
•  Asset Pooling
•  Multiple general ledger posting accounts based on asset type and location.
•  Depreciation processing can be selected by asset code, asset type or asset location.

Fixed asset reports include:

•  Fixed Assets details.
•  Fixed Assets ledger.
•  Transaction list.
•  Depreciation schedule.
•  Movement report.
•  Deferred tax list.
•  Private usage report.
•  Maintenance due report.
•  Insurance report.
•  Exception report.
•  Stocktake report.
•  Fixed asset labels.

• Back to Module Overview

The Tencia Report Designer feature allows for the creation, modification and output of standard stationary such as invoices, statements and reports. The Report Designer is capable of printing to various printers, exporting data to various formats including PDF, RTF, XLS and HTML which can then be emailed.

Features include:

•  Ready to use standard forms and reports supplied.
•  Flexibility to design customised stationary using company logos and colours.
•  Logo and graphics can be placed anywhere.
•  Add or delete report fields.
•  Modify field size, alignment, shapes and colours.
•  Add watermarks.
•  Insert group sections to reports to group information into meaningful sections for instance to create subtotal columns.

• Back to Module Overview